Common Convention Questions
How can I contact the NCDVD National Office?
Please ask for:
Mrs. Rosie Caston, Executive Assistant to the Director
Mrs. Rosemary C. Sullivan, Executive Director
Miss Shannon Sullivan, Convention Liason
Office Phone: 1-631-645-8210
Office Fax: 1-631-812-0249
E-Mail: events@ncdvd.org
Who is payment made payable to and where do I mail the check?
Please make checks payable to: NCDVD
Mailing Address: 440 West Neck Road, Huntington, NY 11743 USA
Can I pay by credit card?
We do not accept credit cards. Only CASH, CHECKS, or Wire Transfers.
Can I pay by International Wire Transfer?
Yes, the National Office now accepts International Wire Transfers. If you would like to take advantage of this, please email events@ncdvd.org to ask for the correct information to set that up.
How much is the convention registration fee?
For Members, Exhibitors and Seminary personnel, the convention registration fee is $430.
For Non-Members, the convention registration fee is $1000.
What does the convention registration fee include?
The fee includes:
- Airport pick up to hotel (NOTE: return to airport on Friday only).
- Meals (as specified on schedule).
- Admission into Keynote presentations.
- Daily workshops (NOTE: Additional fee for Saturday – Monday workshops).
- Admission into Exhibit Hall.
- Nightly Hospitality, including open bar.
- FREE airport shuttle on Friday
Will there be on-site registration for the convention?
On-site registration is extremely limited. It is highly recommended that you register prior to arriving at the conference. There is a $100 extra registration fee for registration made after August 28, 2015 or on site.
I forgot to print a copy of my registration to include with my payment?
First, check the email address that you registered with. Your registration was included in the confirmation email you should have received when you registered. Otherwise, contact the National Office at events@ncdvd.org and we can forward you a copy of your registration.
How do I make changes to my registration?
Contact the National Office at events@ncdvd.org with your updated registration information.
How do I add/change my transportation information?
Contact the National Office at events@ncdvd.org with your updated transportation information.
Who will meet me at the airport?
This year, the Knights of Columbus are arranging transportation for there anyone registered for the 2015 NCDVD Convention who is flying into the Lambert-St. Louis International Airport (STL) to the Hyatt Regency St. Louis at the Arch.
These pickups from the airport start on Friday, September 11, 2015. If you need to update your transportation information with us, please email your flight itinerary to events@ncdv.org or contact the NCDVD Office directly: 1-631-645-8210.
How to Find Your Driver
TBA
I am leaving the conference early, how can I get back to the airport?
Please visit our TRANSPORTATION link for information.
Do I need to make my hotel reservations separately?
Yes. Please see the Hotel registration link on the NCDVD Convention page to make your reservations. Registration must be made prior to August 21, 2015.
What is the room rate for the Hyatt Regency at the Arch?
$167 per night + tax. This special rate is available till August 21st, 2015.
What is the address of the hotel?
Hyatt Regency St. Louis at the Arch
315 Chestnut Street
St. Louis, MO 63102
I am driving my own car, how much is it to park at the hotel?
$20 per day – note that this is a special price for NCDVD conference participants and will NOT be listed on the Hyatt’s parking page.
I am not sure if my office is a member of NCDVD, how can I find out?
Contact the National Office at office@ncdvd.org or via telephone 1-631-645-8210.
Do priests need to bring their own alb & stole?
Yes. Please note that the liturgical colors for the week of the conference will be GREEN, WHITE and RED.
What is the dress code for the convention?
Business casual. Priests are asked to wear clerical dress for the Keynote presentations and the closing banquet.
How do I obtain a press pass for the convention?
Contact the National Office at events@ncdvd.org or via telephone 1-631-645-8210.
Exhibitor Questions
What is the size of the exhibit space?
Exhibitors use table tops NOT booths. Tables are 72″ X 30″, draped, with two chairs.
How much does a table cost? How much is a 2nd table?
The cost of the first table is $300, and the second table is $100. NOTE: the number of “2nd tables” are limited. Every effort is given to assure at least one spot per exhibitor before 2nd tables are assigned.
How many of my representatives need to register for the convention?
ALL representatives who will be attending convention need to register at the member rate of $430 . NOTE: With your required registration, you are entitled to attend keynotes, meals, nightly hospitality, and to transportation from the airport.
What is the address for shipping materials to the conference?
NCDVD will not be handling any of the shipping of materials to/from the conference. To ship materials, please contact the Hyatt Regency St. Louis at the Arch for more information at (314) 655-1234.
How much will electricity cost for exhibitors?
If you wish to take advantage of this service, please contact:
PSAV®
Hyatt Regency St. Louis at The Arch
315 Chestnut St. St. Louis, MO 63102
Office: 314.342.4684
How much will the Internet fee be for exhibitors?
If you wish to take advantage of this service, please contact:
PSAV®
Hyatt Regency St. Louis at The Arch
315 Chestnut St. St. Louis, MO 63102
Office: 314.342.4684
When can exhibitors set-up/take down?
All exhibitors can begin set up at 9:00 AM on Saturday, September 12. Exhibitors are asked to break down prior to 4:00PM on Thursday, September 17.
As a sponsor I am entitled to a complimentary exhibit table; do I still need to register the table?
Yes. Please register as an exhibitor, ignoring the fee request. Second tables for a sponsor would cost $300.
