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Become a Member

Interested in becoming a member of NCDVD? Fill out the form below!

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Common Convention Questions

How can I contact the NCDVD National Office?

Please ask for:
Mrs. Rosie Caston, Executive Assistant to the Director

Mrs. Rosemary C. Sullivan, Executive Director

Miss Shannon Sullivan, Convention Liason
Office Phone: 1-631-645-8210
Office Fax: 1-631-812-0249
E-Mail: events@ncdvd.org

Who is payment made payable to and where do I mail the check?

Please make checks payable to: NCDVD
Mailing Address: 440 West Neck Road, Huntington, NY 11743 USA

Can I pay by credit card?

We do not accept credit cards. Only CASH, CHECKS, or Wire Transfers.

Can I pay by International Wire Transfer?

Yes, the National Office now accepts International Wire Transfers. If you would like to take advantage of this, please email events@ncdvd.org to ask for the correct information to set that up.

How much is the convention registration fee?

For Members, Exhibitors and Seminary personnel, the convention registration fee is $430.

For Non-Members, the convention registration fee is $1000.

What does the convention registration fee include?

The fee includes:

  1. Meals (as specified on schedule).
  2. Admission into Keynote presentations.
  3. Daily workshops (NOTE: Additional fee for Saturday – Monday workshops).
  4. Admission into Exhibit Hall.
  5. Nightly Hospitality, including open bar.
Will there be on-site registration for the convention?

On-site registration is extremely limited. It is highly recommended that you register prior to arriving at the conference. There is a $100 extra registration fee for registration made after September 12, 2016 or on site.

I forgot to print a copy of my registration to include with my payment?

First, check the email address that you registered with. Your registration was included in the confirmation email you should have received when you registered. Otherwise, contact the National Office at events@ncdvd.org and we can forward you a copy of your registration.

How do I make changes to my registration?

Contact the National Office at events@ncdvd.org  with your updated registration information.

How do I add/change my transportation information?

Contact the National Office at events@ncdvd.org with your updated transportation information.

How will I get to the hotel once I arrive at the airport?

When you arrive at your gate, please proceed to baggage claim and proceed to the Silver Line Shuttle, which is a FREE shuttle that will drop you just across the street from the Renaissance Boston Waterfront.

The nearest stop to the Renaissance Boston Waterfront on the Silver Line Bus free shuttle from ALL terminals at Boston Logan Airport is Silver Line Way station. This is the first stop after all the airport terminal stops. The hotel is just one block across the street from the station. For your planning purposes, getting from the airport to the hotel on the Silver Line takes less than 20 minutes.

In order to be there is proper staffing at the convention registration desk, we are still asking you to please provide us with your travel itinerary and estimated time of arrival.  If you need to make any changes to your flight information or have any questions about travel, please send your flight itinerary to events@ncdvd.org or contact the NCDVD Office directly: 631-645-8210.

I am leaving the conference early, how can I get back to the airport?

Transportation to return to the airport will also be provided by the Silver Line Shuttle. The shuttle cost for the return trip is $2.65, to be paid at the shuttle station, which is located across the street from the shuttle station into which you will have arrived across from the hotel. Unlike future conventions, there will NOT be the usual shuttles from the hotel that you will need to register for through NCDVD. You can simply check out, return your convention name tag and evaluation at the convention registration desk, and leave at your convenience. Please be aware of which airport terminal you will need to get to, and leave 30 minutes of travel time to be sure you arrive at your proper airport terminal.

You can contact the Front Desk of the Hyatt Hotel for assistance with your departure.

Do I need to make my hotel reservations separately?

Yes. Please see the Hotel registration link on the NCDVD Convention page to make your reservations. Registration must be made prior to August 21, 2015.

What is the room rate for the Renaissance Boston Waterfront?
The Renaissance Boston Waterfront is charging $309 + tax per night, but each guest of NCDVD will only pay $200 + tax per night.
The breakdown is as follows:
NCDVD guests will register for a room at the rate of $309 + tax per night.
Upon check in/check out, their bill will be adjusted to $200 + tax per night.
NCDVD, as promised, is picking up $109 + tax/fees on per night.
Any questions, please call the National Office at 631-645-8210
or e-mail events@ncdvd.org

This special rate is available until September 12, 2016 only.

What is the address of the hotel?

Renaissance Boston Waterfront Hotel
606 Congress Street
Boston, Massachusetts 02210 USA

I am driving my own car, how much is it to park at the hotel?

The Renaissance Boston Waterfront has valet marking that is available 24 hours a day and can be charged to your guestroom at the rate of $46 USD per night. There is also off-site parking for $15 USD hourly or $36 USD daily. For more information, visit the Renaissance Boston Waterfront’s Parking Page.

I am not sure if my office is a member of NCDVD, how can I find out?

Contact the National Office at office@ncdvd.org or via telephone 1-631-645-8210.

Do priests need to bring their own alb and stole?

Yes.  Please note that the liturgical colors for the week of the conference will be GREEN and WHITE.

What is the dress code for the convention?

Business casual. Priests are asked to wear clerical dress for the Keynote presentations and the closing banquet.

How do I obtain a press pass for the convention?

Contact the National Office at events@ncdvd.org or via telephone 1-631-645-8210.

Exhibitor Questions

What is the size of the exhibit space?

Exhibitors use table tops NOT booths.  Tables are 72″ X 30″, draped, with two chairs.

How much does a table cost? How much is a 2nd table?

The cost of the first table is $300, and the second table is $150.  NOTE: the number of “2nd tables” are limited. Every effort is given to assure at least one spot per exhibitor before 2nd tables are assigned.

How many of my representatives need to register for the convention?

ALL representatives who will be attending convention need to register at the member rate of $430 . NOTE: With your required registration, you are entitled to attend keynotes, workshops, meals and nightly hospitality.

How do I ship materials to the conference?

NCDVD will not be handling any of the shipping of materials to/from the conference. To ship materials, please see the hotel’s Exhibitor Form and be in contact the Renaissance Boston Waterfront at 617-338-4111.

How much will electricity cost for exhibitors?

If you wish to take advantage of this service, please see the hotel’s Exhibitor Form and be in contact the Renaissance Boston Waterfront at 617-338-4111.

How much will the Internet fee be for exhibitors?

If you would like this service, please see the hotel’s Exhibitor Form and be in contact the Renaissance Boston Waterfront at 617-338-4111.

When can exhibitors set-up/take down?

All exhibitors can begin set up at 9:00 AM on Saturday, October 1st. Exhibitors are asked to break down prior to 4:00PM on Thursday, October 6th.

As a sponsor I am entitled to a complimentary exhibit table; do I still need to register the table?

Yes. Please register as an exhibitor, ignoring the fee request. Second tables for a sponsor would cost $300.