“Be who God meant you to be, and you will set the world on fire.”St. Catherine of Siena
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Convention FAQs
How can I contact the NCDVD National Office?
Office Phone: (631) 645-8210 (This number will be manned during convention as well. Email: events@ncdvd.org
Payment for Convention
Payment by credit card is required at time of registration. The National Office is not accepting checks.
Exhibitor Questions
Cost of the Exhibit table
Price: $2,095 for Members/ $2900 Non-Members Cost includes: one table, one convention pass for Monday- Friday, meals and hospitality as noted on the schedule, accommodations (based on availability.)
Exhibitors use tabletops NOT booths. Tables are typically 72โx30โ, with two chairs.
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AV Equipment
Should you choose to bring a laptop or monitor for your table please let us know so we can arrange electricity for you.ย NOTE: The retreat house does NOT have a formal AV departmentย so you will need to bring your own equipment.
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Swag bag
Exhibitors may supply a brochure, or promotional item to be included in a Swag Bag which will be offered to each participant at conference check-in. We anticipate packing 225 bags.
If interested in including information in the Swag Bag, Exhibitors must contact NCDVD atย events@ncdvd.org.
How many of my representatives need to register for convention?
ALL representatives who will be attending convention need to register for the conference,
When registering for the table, one representative is covered.ย ย If you would like to bring additional members from your organization, please use this link selecting either the Member or Non-Member rate:ย https://kolbemedia.wufoo.com/forms/z1kygp281g6psze/
How do I ship materials to the conference?
Mark Packages:
NCDVD Convention
440 West Neck Road, Huntington NY 11743
Mark Packages: Package 1 of —
Please indicate if the package is for the Swag bag or Exhibit table
When can exhibitors set-up/take down?
All exhibitors can begin set up at 9:00 am Monday, September 14th. Exhibitors are asked to break down prior to 8:30 PM on Thursday, September 17th
As a sponsor I am entitled to a complimentary exhibit table; do I still need to register the table? Yes. Please contactย events@ncdvd.org
What does the convention registration fee include?
The fee includes:
*Accommodations at Retreat Center
Meals (as specified on schedule)
Admission into Keynote presentations
Daily workshops (NOTE: Additional fee for the Institute and Monday Pre-Con)
Nightly Hospitality, including an open bar.
*Accommodations are available for the first 200 people who register. Note: There is no discount if your accommodations are elsewhere.
What are the accommodations at the retreat center like?
The retreat center is a former seminary so most rooms are Twin size beds. Each room is air conditioned and has a writing desk, dresser, sitting chair and private bathroom and shower. Towels are provided but it is suggested that you bring your own toiletries. Hairdryers are NOT provided.
What time is check-in / check-out at the retreat center?
Check-in 3:00 p.m. Check-out 11:00 a.m.
Is there a discounted rate on my registration if I choose to stay at a hotel or Air B&B?
No there is no discount.
Are there Recreational Facilities at the Retreat Center?
The center offers an indoor basketball court, weight room, softball field, walking paths and fire pit. There is also a state park located a mile down the road.
Will there be on-site registration for the convention?
On-site registration is extremely limited. It is highly recommended that you register prior to arriving at the conference. There is a $200 extra registration fee for registration made after August 8, 2025, or on off site.
How do I make changes to my registration?
Contact the National Office at events@ncdvd.org with your updated information.
Can I go hiking on the grounds?
The retreat center is situated on 200 plus acres of waterfront property. There are paved paths and wooded trails on site. Caumsett State Historic Park Preserve, is located a mile down the road and offers miles of hiking on its 1750 acre preserve. https://parks.ny.gov/parks/caumsett
Iโm not sure if my office is a member of NCDVD, how can I find out?
Contact the National Office at office@ncdvd.org or via telephone at (631) 645-8210
Do priests need to bring their own alb and stole?
Yes please bring your own alb and stole. Coat racks will be provided in the Chapel area should you choose to leave your alb there for the week.
What is the dress code for the conference?
Business casual for lay attendees.ย NOTE: Most priests wear clerics throughout the day.
Will copies of the talks/workshops be available following the conference?
It is the policy of NCDVD not to record our presenters.
Letters of Suitability
All clergyโdomestic and international priests, permanent deacons, and transitional deaconsโwishing to concelebrate mass and/or hear confessions and/or provide sacramental ministry in their ordained capacity are required to submit a letter of suitability to the Diocese of Rockville Centre. These letters should be dated no sooner thanย July 1, 2025 and no later than August 20, 2025. They should be issued from the diocese in which the clergy is incardinated, in which they serve, or from their religious order.
These letters should be addressed to the following:
Sr. Maryanne Fitzgerald Chancellor Attn: Office of the Chancellor Diocese of Rockville Centre P.O. Box 9023 Rockville Centre, NYย
They should be emailedย toย chancellor@drvc.org. Questions regarding letters of suitability can be emailed to this address as well.
How do I obtain a press pass for the convention?
This is a private conference and Press Passes will not be distriubted.
